The solution is to develop good habits and the ability to focus on a task. The keys to productivity are almost entirely internal. Once you've found some combination of productivity tools that works for you, changing things up will only make you less productive. If that's the case, then you need to address the underlying issues rather than keep switching apps in the vain hope that it will somehow make you magically care about the work you don't want to do. If you're not motivated to do something, no amount of tools or tricks will really help. If you're motivated to do something, then productivity tools can help you better manage your time and focus your energy but they won't do it for you. "Simplicity boils down to two steps: Identify the essential. The Key to Productivity Is In Our Behavior If you don't do that, the whole system falls apart. For example, GTD is based on the assumption that you will put everything - and I mean everything into your Inbox. If the tool isn't working for you, the chances are that no tool will, the issue is your bad habits and other cracks in your productivity processes. Someone tries one tool that promises the world and, when they don't get the world, they blame the tool and try another one believing it will fix things. You don't just see this with to-do apps, it's the same with other productivity systems, notes apps, and other, unrelated things, like diets or New Year's resolutions. But for the majority, if you can't use OmniFocus to manage your tasks, then you're not going to do any better with 2Do or Things. Sometimes, there are differences between them that matter to a small number of people. Yes, there are times when it makes sense to switch. The crazy thing is that some people, in the quest to be productive, switch between these apps hoping to find a magic solution to productivity. It's a slightly updated version of the paper planners that have been popular for decades. You add tasks, group them by projects or context, give them due dates, and tick them off when they're done. They all take their inspiration, to a greater or lesser degree, from GTD but in core functionality, they're pretty much the same. Before 2Do it was Things and before Things it was OmniFocus (which we also looked at).Īll three apps promise to do the same thing - keep track of your ever growing task list. The Never Ending Quest for a Magic ButtonĮvery year or two there's a new hot productivity app that everyone is raving about.Īt the moment, the to-do app de jour, at least in the OS X community, seems to be 2Do ( which we've covered before). What tools you use (or don't use) is rarely the problem though. What if I was at Inbox Zero? Or just not getting emailed as much? Maybe, if I was using Getting Things Done? Then I'd be able to sit down and just be productive.
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